Minutes from the HOA
General meeting on September 23, 2008
Harman Elementary
School
7:00 pm
Meeting called to
order at 7:08 pm by Laura J. Brown, HOA President
Neighborhood Watch
Report – made by Laura Brown
September 22, 2008, 1744 Maco back
door window broken into and three lap tops computers were stolen
Unidentified white van parked in
front of 1738 Maco
Letter by Rob Allen read to
attending members by Laura Brown about strangers in the neighborhood
parked by the large common area, Rob called the police; young black
men were acting in a way that worried Rob.
Derrick Kang made report about
house on Maco that was broken into – 1734 Maco, grill was
stolen form home
It was suggested that another
letter go out to residents that another house in the community go
out about the house being broken into.
Residents suggested a camera
system to be installed to protect the community.
The camera system could be very
simple or extremely expensive depending on what is included.
Members agreed that something
should be done, that people should know their immediate neighbors
and have people in the community and get to know each other.
People in the community should
also know who to contact within the community if something happens,
residents may not want to contact the police if they see something,
but may be more willing to contact a community member
Since break -ins seem to happen
during the day, it was suggested that people who are at home during
the day look after the community.
Julius R. Brown agreed to be a
point of contact and so did Derek Kang, Mike Kester, Sue Bae, Jason
Hamilton, and Carla Lewis. A letter will go out to residents
announcing this with these volunteers’ address and phone
numbers and e-mail addresses.
Sarah Wilkerson gave
the financial report
Sarah discussed the cost for the
cutting of the lawns of all the common areas
She also presented the plan for
phase 2 of the open space
Derek Kang expressed concern about
the spending and stated the common area is not attractive or
inviting
Carla Lewis also commented that
the common area was unattractive and expressed concern and
disappointment on how the common area looked.
Jason Hamilton also expressed
concerns
There was much discussion about
the common area, what has been done, and what was done, and the
displeasure of many of the residents with what has been done who
were present at the meeting
It was decided by the vote that
the community would not continue with phase 2 of the open space with
Good Earth
Carla Lewis questioned what
happened to putting new mulch on all the trees on the tree lawn.
Laura Brown confirmed that the HOA Board had agreed to do that, but
was very involved in the Open Space project that the tree mulching
was simply not done, but can be in the future
Sarah Wilkerson asked for two
volunteers to meet with her and Kara of Good Earth to discuss to
improve phase one. Julius Brown and Mike Kester, both agreed to
assist and gave Sarah their contact information.
Chuck Williams gave
the architectural committee report
Gave the overview of what the
committee does
The committee is responsible for
overseeing that residents follow the HOA bylaws when it comes to
putting up new structures, fences, not cutting their grass, and not
keeping a neat appearance of their property, and more
Current committee members are Bill
Staples, Angela Curry, Jason Hamilton, and Chuck Williams
Chuck is currently sending out
letters to residents who are not cutting their lawns
Health department can also be
called in these matters and they will come out and inspect the area
Chuck and Jason will be stepping
down from this committee and we need other residents to volunteer to
be on this committee.
New Business
presented by Mark Curry
Mark has created a template for
how to spend the HOA money. Residents will be asked to put there
ideas down and then research how much it would cost and then secure
any contractors to submit a proposal to the HOA Board and community
Laura Brown will be sending out a
letter to all residents about the Neighborhood Watch and this
template will be included in this mailing.
Julius Brown requested that
$10,000.00 of the current funds be reserved for a community
emergency
Chuck suggested taking pictures of
people who come to your door with your digital camera so we can
easily identify people who are not members of our community
Voting for
Amendment for changing how dues are collated
To change the amendment that
allows residents to by half of their dues twice a year, to all of
the dues once a year, in March.
To change an amendment their has
to be a 2/3 vote of the entire community. Those who attended voted
and some voted by proxy, but there was not a presence of a 2/3 vote
from the residents. The HOA Board agreed to go door to door after
the meeting to make sure as many residents as possible vote and meet
the requirement of a 2/3 vote.
The HOA Board is down one member
and currently Laura Brown is serving as the president and the
secretary of the association.
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